Spell Checking Verbatim Responses

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If your station collects Verbatim perceptual answers from respondents, you may want to spell check the responses that your interviewers are typing.


There are two ways to spell check verbatim responses:


Activate the Override Setting that allows interviewers to check their own spelling after they have typed in each response


Launch Spell Check from the Perceptual results browse screen.


Either way you choose to use Spell Check, it works the same way.


The Check-Spelling Dialog appears if a word requiring your attention is detected.



Spell Check example


You can use the dialog to specify whether the word should be ignored or changed.


Here's a brief description of how all the other buttons in Spell Check are used.


Add button: Causes the reported word to be added to the dictionary selected in the Add Words To list. Use the Add button if a correctly spelled word you use often is reported as a misspelling (e.g., your station's call letters). If the word is not used frequently, you may want to select the Ignore or Ignore All buttons instead.


Cancel button: Stops the current spell-checking operation.


Change button: Causes only this occurrence of the reported word to be replaced. If the problem word was edited, the edited word is used as the replacement. Otherwise, the selected suggestion is used as the replacement.


Change All button: Causes this and all following occurrences of the reported word to be replaced with the word in the Change To box. If you want only this occurrence of the word to be replaced, use the Change button. If the reported word is one you frequently misspell, you might consider adding the misspelling and the correction to a user dictionary via the  User Dictionaries Dialog. You can display the User Dictionaries dialog by selecting the Dictionaries button.


Consider change box: Contains a word which may be misspelled or otherwise incorrect, and is presented with a candidate replacement word. You can change the word by selecting the Change button, or skip it by selecting the Ignore button. Note that the label of this box changes to "Not in dictionary" when a misspelled word is detected.


Dictionaries button: Causes the User Dictionaries Dialog to be displayed. You can use the User Dictionaries dialog to edit the contents of user dictionaries.


Ignore button: Causes this occurrence of a misspelled word to be skipped. If the same misspelled word appears later, it will be reported.


Ignore All button: Causes this and all further occurrences of a misspelled word to be skipped. You might use this button if the word reported as a misspelling is actually spelled correctly. If the word is one you use frequently, you may wish to ignore it permanently by selecting the Add button.


Problem box: Contains the misspelled word. The label of this box changes with the type of problem detected. Not in dictionary indicates that a misspelled word was detected; the word is considered misspelled because it could not be located in any open dictionaries. Consider changing indicates a word was encountered which was marked with a conditional-change action in a user dictionary. Capitalization indicates the word is spelled correctly but needs to be capitalized.


Options button: Causes the Options dialog to be displayed. You can use the Options dialog to set spelling-checker options.


Suggest button: Search more thoroughly for suggested replacements for the current misspelled word. Each time you press the Suggest button, a "deeper" search is made. The Suggest button is disabled once all possible suggestions have been located.


Suggestions list: Contains a list of suggested replacements for the word reported as misspelled. Subsequent presses of the Suggest button may yield more suggestions. The word selected in the Suggestions list will be used as the replacement when the Change or Change All buttons are pressed, unless the word in the problem box was edited.


Undo button: Removes the last change made. The Undo button can be pressed several times to remove the last several changes.


Undo Edit button: Remove any changes made to the text in the problem box. This button appears only if the text in the problem box has been changed.


While this may seem like a bit of a steep learning curve, just to spell-check words in verbatim responses, we have designed the spell check functionality to be as robust and flexible for you as possible.  You will probably never need, or ever use, most of the options spell check offers, but it's good to know whatever you may need in the way spell checking is already available to you within ComQuest!