Batch Reports

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Batch Reports browse


Many stations conduct callout on several successive nights, and then print reports once at the end of the week or research cycle.  Assuming you are going to run several reports after all calling for the week has been completed, and the date range for all those reports will be the same, you can select Batch Reports and run all reports at the same time.


As each report reflects different results (one might show Familiarity, and another Ethnic Burn, for example), running several reports at once does not eliminate the need for ComQuest to search through your Scores file for each report, but at least it does relieve you of having to manually start each report. Batch Reports will automatically compile data for each report and print all reports you have activated in that batch.


To build a batch of reports to run, first click on the Insert button.



Batch Report screen


From the list of reports, select the report you wish to add to the batch.  If you wish to make this report active (add it to your current batch), put a check mark in the Active box.




List of reports in a sample Batch


You can prioritize the order reports are printed, if you wish.  The priority number will default to increment sequentially, based on other reports that are already in your batch.  When you run a batch, the reports will actually print in reverse order (last priority number first), so that after the batch has printed all reports, they will be collated in the proper order. (The priority 1 report will be first, followed by priority 2, etc.)


HandSome of the options, such as Cross tab Question and Sorted By will not be enabled, depending on which report you have selected.


The other options on the Batch Report Filter will vary, based on the type of report you're running.  Some reports will allow you to specify a demographic range and/or gender; others will also let you select the sort order or ethnic groups, etc.


You can tag/untag (activate/deactivate) reports using either the Tag/Untag All or Tag/Untag Highlighted buttons.  You may wish to run some reports every day or every week, and others less often.  By tagging/untagging the desired reports, you control which reports are included the next time you Run Batch Reports. You can also create different batches, for different purposes or for various personnel.


When you run a batch of reports, you'll be asked for the start and end dates of data you wish to include. Other parameters, such as demo, gender, ethnicity, sort order, Profiles, etc. are set when you add or edit each report within the batch.  This allows you to include several versions of the same report. For example, you might include within a batch a Favorite report of Women 18-34, then another Favorite report of Women 18-24, and yet a third Favorite report of just your station's P1's.


Before running multiple page reports (such as Song By Song or Weekly Trends), be sure the printer has an adequate supply of paper.


Adding A Custom Report To A Batch


You can include any Custom Reports you have designed using Report Builder in a Batch of Reports.  To include one, select Custom Report as the Report type from the drop box.  After selecting Custom Report, a second drop box will appear to the right (see screen shot below), which will include a listing of all the Custom Reports that are stored in the ComQuest folder on your Fileserver.  Select the specific Custom Report you wish to include in this batch, and select other report parameters (such as Demo, Gender, Profile, etc.) as you would when adding a regular ComQuest report to a batch.



Adding A Custom Report To A Batch


PDF Support


ComQuest offers the ability to generate a batch of reports in PDF format.  PDF (Portable Document Format) files can be viewed and printed with Adobe's free Acrobat Reader program.  If you plan to distribute reports to people via e-mail, you should consider generating them using ComQuest's built-in PDF generator.


When you run a batch of reports and select PDF Files as the destination, each report will be generated and saved in the C:\PDF folder on your Fileserver.



Batch Reports filter


However, if you are running several reports from a batch, you can also choose to merge all the reports in this batch together into one file.  If you wish to merge the reports, simply type a file name for the final merged PDF, such as August 19 Reports, as we have done in the screen shot above (you can either add a .pdf extension to your file name, or leave it off as we have done; ComQuest will automatically append the .pdf extension to the merged file, and put the merged file in your C:\PDF folder.) When you merge the reports in a batch, you will then only have to copy or move one file - the merged file - and then you or the recipient will only need to open this one file with Adobe Acrobat and click the Print button to print all pages of all reports in the merged file (Acrobat will automatically handle the change from Portrait to Landscape orientation, if necessary).


Using Windows Explorer (which you can access under Utilities / File Maintenance in the ComQuest program), you can move or copy these PDF files to another computer on the network in your station, or to a floppy disk in your Fileserver. (Approximately 20 PDF reports will fit on one 1.44MB 3.5" floppy disk).


Each report will be saved with a unique PDF filename, based on the report name and the priority order of that report.  For example, if your first report is a Familiarity report for 18-24 Females, and your priority 2 report is a Familiarity report for 18-24 Males, the two PDF files for these reports will be saved as Familiarity1.pdf and Familiarity2.pdf respectively.  This naming convention allows you to include the same report (with different demo/gender/profile parameters) multiple times in the same batch, as they will each be saved with a filename consisting of that report's name combined with their priority number.


Emailing PDF Reports


When you select PDF as the destination for a batch of reports, the Email Reports button on the Batch Filter screen will be enabled.  You may email a batch of reports; either the individual PDF reports or a merged file containing all the reports in your batch.



Emailing a batch of PDF reports


You may have an unlimited number of recipients in your email address book.  To add a new recipient, click the Insert button and add their email name, email address, and some identifying information, such as their name and position.  This third line of information is what gets displayed in the email browse window depicted above.  Sometimes a person's email name may not be familiar to the research supervisor running batch reports; that's why there is a third field for you to enter some more detail about each particular email contact.  The first two fields (name and address) are actually used in sending the email; the third field (Name/station) is merely displayed to assist you in selecting the correct respondents for each batch of reports you run.



Adding a new email contact record


After you have added all the email contacts you need at this time, simply click the box to the left of each person's name in the browse list that you wish to receive the batch of reports you're about to run.  ComQuest will save the From Name, From Address and Subject Line from the last email session that was run on this computer.  In addition, a sample line of test will be created in the message box.  You can change any of these fields, and append or replace the text in the message box that will accompany the email.  Your reports, either individual PDF files or one merge file containing all the reports in your batch, will be sent with the email as an attachment.


HandWe must initialize dial-up networking on your computer before you can use this feature.


We must establish either a LAN network connection to our ISP, or the correct local dial-up phone number for your area before you can begin using the email features in ComQuest.  Please call ComQuest Technical Support for more information.


See also

PDF Files

Report Builder